Club Stands and Traders, 2024

The closing date for bookings for trade and club stands will be 06 September 2024 (11pm).

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General Information

Trader and Club stands should be booked in advance by 06 September 2024 (11pm). There might be an online form available later, but please do not wait for it. You should email us with your requirements as soon as possible. Please contact clubstands@... or traders@..., as appropriate. We need to know early on, because we need time to draw up a layout plan of the exhibition hall.

Pitches are usually about 1.8 m (6 ft) square and provided with a table and chairs.

Tables are likely to be 1.5–1.8 m × 0.75 m (5–6 ft × 2.5 ft). However, we cannot guarantee this; nor can we guarantee that your tables will all match. We have to hire in the tables, and what we get depends on what the company can supply.

Back-boards, screens and display stands will not be provided – you must bring your own.

Power will be provided to traders' stands but not to club stands unless you request it in advance. For club stands, power is only for computer equipment and must not be used for kettles, toasters or the like. Traders must tell us their power requirements in advance.

Safety is paramount and we will require you to remove any equipment that is likely to be a hazard to people, or to cause damage to the infrastructure. In particular, please note that if you have any heavy equipment you must bring suitable load-spreaders (e.g. battens or 1" boards). We also reserve the right to refuse a power connection to any equipment that we consider to be electrically unsafe.

Pricing and other arrangements are similar to those for the last Hidden Earth in 2019, and are explained below.

Club Stands

Caving clubs and similar not-for-profit groups that are affiliated to BCA or BCRA can benefit from reduced-rate pricing – your first table is free. We will be running the usual prize for Best Club Stand. Pricing is as follows...

How to Book your Club Stand

Please contact clubstands@... by 06 September 2024 (11pm). We will invoice you for any payment due.

Traders

The Exhibition Hall is expected to be open on Friday evening from 7 pm to 11 pm for setting up. Registration for delegates is expected to open at 8 pm, closing at 22:30. (These times are provisional and will be confirmed nearer the date). The Exhibition Hall will re-open for traders at 8:30 am on Saturday. The room will be locked overnight.

If you have a preferred location in the Exhibition Hall, please let us know. However, please note that we cannot guarantee to place you in a specific plot. The number and location of power points will be limited, so it is essential that we know your requirements, including the total power (e.g. 2 × 150 W) of equipment used. Don't forget to tell us about kettles, lights, computers and any other electrical equipment you will be using. We reserve the right to refuse to connect any equipment that we consider to be electrically unsafe. Please bring suitable load-spreaders (e.g. battens or 1" boards) if you have any heavy equipment.

Parking and access arrangements

Information on access to the exhibition hall – to be announced

Camping information

Information on tents, motorhomes and caravan pitches – to be announced

Pricing

How to Book your Trade Stand

Please contact traders@... by 06 September 2024 (11pm). We will invoice you for payment. Please tell us...

• the number of pitches required
• any location preferences
• the number of power outlets required
• your maximum power load in watts
• how many complimentary tickets you would like us to consider. Please supply a list of names for the name badges
• any competition sponsorship you are able to offer
• any camping/motorhome/caravan tickets you require