Booking Form for Club Stands and Traders

This form is where Traders and Caving Clubs should reserve their stands in the Trade and Exhibition Hall. Reservations will close at 11pm on Sunday 21 September, 2025.

Name

Trader or Club Name

Contact Name

Email

Data Entry by ...

If the person completing this form is not the contact name, above, please give your name here.

Booking Options

Select a Booking Type

We have a different pricing structure for Traders and Caving Clubs and you should also use this form for booking Staff pitches in the Trade Hall. Select an option using the buttons. Click the ▼ icons for further info.

Info: ▼ — Clubs can book stands at a special rate, but there are no other benefits. You should book and pay for your admission tickets separately and each person an your stand will need to pay for an admission ticket. For our purposes 'caving club' has the same definition that is used by BCA and BCRA – namely clubs that are controlled by their members, and which have a major objective that is in support of the sport of caving, mine exploration, cave science, cave and mine conservation or caver training. Additionally, BCRA's Special Interest Groups are considered to be clubs for the purposes of these rules, as are the national bodies affiliated to BCA, such as the Regional Caving Councils.

Info: ▼  — We offer a package for traders that involves free admission tickets and a number of other benefits. The benefits do not include the Saturday evening meal, which you should book and pay for separately.

Info: ▼  — Some pitches in the trade hall are used by Hidden Earth itself. It is helpful if these are recorded using this form. An example would be the Photo Salon check-in desk. This category also applies to the British Caving Library, which is part of BCRA's internal finances. All other stands must be booked as Clubs or Traders.

Info: ▼  — to show all options, for debugging.

Info: ▼  — to cancel ALL

We have a different pricing structure for Traders and Caving Clubs and you should also use this form for booking Staff pitches in the Trade Hall. Click the ▼ icons for further info.

Additional Options

To see the additional options please select a Booking Type above.

Options for Traders

Tables and Chairs

Tables really means 'pitches' here. If you do not want us to supply actual tables, just let us know – you are booking the pitch.

Chairs are in short supply. We aim to provide two chairs per table, up to a maximum of four per booking. If you need more, please ask in advance.

  

Power feed

Free Admission Tickets

We usually offer one free admission ticket per booked table but this policy is flexible so, if you require more, just list all the names below – one per line. Please also write here any requests you have for your location or groupage of pitches. (e.g. "corner of room", "as usual", "next to ...").


Camping

If you need a free camping ticket, please indicate this below.

Parking Permit

Traders who with to park in the designated staff parking area next to the buildings will need to display a permit inside your vehicle. Note: this permit will not gain you free access to the public parking area elsewhere on the site– it is for the special staff parking area only.

Options for Staff

Tables and Chairs

Tables really means 'pitches' here. If you do not want us to supply actual tables, just let us know – you are booking the pitch.

Chairs are in short supply. We aim to provide two chairs per table, up to a maximum of four per booking. If you need more, please ask in advance.

  

Power feed

Message

Please write here any requests you have for your location or groupage of pitches. (e.g. "corner of room", "as usual", "next to ...").


Admission Tickets

If you are entitled to a free admission ticket you should book it separately, using the main booking form. Please note that you are not entitled to free admission or camping merely on the basis that you have booked a stand in the Trade Hall. All delegates to Hidden Earth must pay for admission and camping and that includes people manning a staff or club stand. The only exceptions are if you are working in one of the staff teams; are a lecturer or session chair; or if you have paid for a Trader ticket.

Options for Caving Clubs

Tables and Chairs

Tables really means 'pitches' here. If you do not want us to supply actual tables, just let us know – you are booking the pitch.

Chairs are in short supply. We aim to provide two chairs per table, up to a maximum of four per booking. If you need more, please ask in advance.

  

Power feed

Message

Please write here any requests you have for your location or groupage of pitches. (e.g. "corner of room", "as usual", "next to ...").


Admission Tickets

If you are entitled to a free admission ticket you should book it separately, using the main booking form. Please note that you are not entitled to free admission or camping merely on the basis that you have booked a stand in the Trade Hall. All delegates to Hidden Earth must pay for admission and camping and that includes people manning a staff or club stand. The only exceptions are if you are working in one of the staff teams; are a lecturer or session chair; or if you have paid for a Trader ticket.

Submit Form

This is the amount you need to pay. We will invoice you later, for this amount.

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BCA BCA BCRA Hidden Earth – the UK's National Caving Conference. Brought to you by the British Caving Association and the British Cave Research Association (BCRA is UK charity 267828; Old Methodist Chapel, Great Hucklow, Buxton, SK17 8RG).
This page, forms.hidden.earth/tradehall/index.html, was last modified on Fri, 29 Aug 2025 15:30:04 +0100